Guideline for Submitting Paper Presentation Video Link:
Please follow the outlined process below to prepare and submit your paper presentation for UKCI 2023.
All presentations, except keynotes, will be pre-recorded.
Each presentation slot is 15 minutes: 10 minutes for the presentation and 5 minutes for questions and discussion.
Prepare a recorded presentation in MP4 format, not exceeding 1o minutes.
The presentation must include a view of your slides and an accompanying audio voice-over.
Optionally, you can include a video of yourself presenting in front of slides on a projector screen using a webcam or use video editing/conferencing applications to add an inset video of yourself with slides.
Despite the pre-recorded presentation, you must be available in-person on the day of the conference to answer questions during your allocated slot.
Include the following details on the first slide/screen of your presentation:
Presenter's full name
These details are essential for communication purposes and conference records.
Copyright and Consent:
Ensure you have obtained the necessary copyright permissions for third-party content used in the video.
Verify that all co-authors have provided their consent for the video presentation and its publication on the chosen platform.
Choose one of the platform options for video submission, such as YouTube, Google Drive, or OneDrive. Select the platform that you are most comfortable with.
There are a number of video conferencing tools available to easily record your presentation. Using this method, you can show your face via webcam (if you like) and display your slides as you speak. You can use any meeting software as long as your recording is high-quality and your final file is in MP4 format.
Here are some links to instructions on recording a meeting on common platforms:
We recommend the approach described in the links below to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone. This utilises Zoom, and is available to users on most platforms and in most countries:
Instructions for recording your presentation with Zoom:
File Name : Please use the following naming convention: paper_<PaperID>.mp4, where <PaperID> is your two-digit Paper ID from the paper submission system e.g. Paper_1.mp4
TIPS FOR RECORDING
Use as quiet a room or area as possible
Avoid areas that have an ‘empty’ sound or echo
Rooms should be fairly small
Rooms with carpeting, curtains, and furniture will help with sound dampening
A hard-line internet connection is recommended, but if not possible, a strong Wi-Fi connection would be a good alternative
Use a good quality headset (or earbuds) with microphone close to mouth BUT away from direct line of mouth to reduce lip and mouth noise. Only use default built-in microphone on your computer if you have no other alternative.
Perform a test recording of a few minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if required.