Presentation Guidelines
Guideline for Submitting Paper Presentation Video Link:
Please follow the outlined process below to prepare and submit your paper presentation for UKCI 2023.
Presentation Format:
All presentations, except keynotes, will be pre-recorded.
Each presentation slot is 15 minutes: 10 minutes for the presentation and 5 minutes for questions and discussion.
Video Requirements:
Prepare a recorded presentation in MP4 format, not exceeding 1o minutes.
The presentation must include a view of your slides and an accompanying audio voice-over.
Optionally, you can include a video of yourself presenting in front of slides on a projector screen using a webcam or use video editing/conferencing applications to add an inset video of yourself with slides.
In-Person Availability:
Despite the pre-recorded presentation, you must be available in-person on the day of the conference to answer questions during your allocated slot.
Presenter Information:
Include the following details on the first slide/screen of your presentation:
Paper ID
Paper Title
Presenter's full name
Affiliation
Email address
Contact number
These details are essential for communication purposes and conference records.
Copyright and Consent:
Ensure you have obtained the necessary copyright permissions for third-party content used in the video.
Verify that all co-authors have provided their consent for the video presentation and its publication on the chosen platform.
Platform Options:
Choose one of the platform options for video submission, such as YouTube, Google Drive, or OneDrive. Select the platform that you are most comfortable with.
If you choose YouTube:
Create a YouTube account or log in if you already have one.
Click on the "Upload" button at the top-right corner of the YouTube homepage.
Follow the on-screen instructions to upload the video file.
Provide the title, description, and relevant tags for the video.
Set the privacy settings to "Unlisted" if you want to share the link only with conference organizers and participants.
After uploading, share the video link for submission.
If you choose Google Drive:
Sign in to your Google account or create one if you don't have it.
Click on the "+ New" button and select "File upload."
Choose the video file from your computer and wait for the upload to complete.
Right-click on the uploaded video file, select "Get link," and adjust the sharing settings to "Anyone with the link."
Copy the link and provide it for submission.
If you choose OneDrive:
Sign in to your Microsoft OneDrive account or create one if needed.
Click on the "+ New" button and select "Upload files."
Choose the video file from your computer and wait for the upload to finish.
Right-click on the uploaded video file, select "Share," and adjust the sharing settings to "Anyone with the link."
Copy the link and provide it for submission.
Submission Deadline:
Finalize and upload your video before 13:00 (UTC+1) on Thursday , 31st of August, 2023, to allow verification by the technical program committee.
Contact Information:
For any further inquiries or assistance related to the paper presentation, provide your contact information.
Closing Remarks:
Thank the audience for their cooperation and participation.
For Q&A session after the presentation share the email address and contact information for any queries related to the paper.
All the best,
Nitin
Nitin Naik, General Chair UKCI 2023
on behalf of UKCI2021 organising committee
FAQ: UKCI 2023
Where can I submit my video presentation?
The upload details of your repository is currently being prepared and will be available for you to upload link of your video presentation from 23rd August 2023 details to email ukci.2k23@gmail.com.
How can I prepare my video presentation?
There are a number of video conferencing tools available to easily record your presentation. Using this method, you can show your face via webcam (if you like) and display your slides as you speak. You can use any meeting software as long as your recording is high-quality and your final file is in MP4 format.
Here are some links to instructions on recording a meeting on common platforms:
Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
Google Meet: Record a video meeting – Meet Help
Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams – Office Support
Alternate method
You can also use the two-step method shown in the links below:
Create Voice Over Power point and convert to MP4
We recommend the approach described in the links below to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone. This utilises Zoom, and is available to users on most platforms and in most countries:
Instructions for recording your presentation with Zoom:
https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom
GUIDELINES FOR PREPARING YOUR VIDEO PRESENTATION:
Papers Presentation:
Duration 10 minutes (max), limited to 250MB file size
Video file format: .mp4
Dimensions: Minimum height 720 pixels, aspect ratio: 16:9
As a reminder, we ask you that you please finalise and upload your video by Monday, 31st of August 2023, 13:00 (UTC+1). Video presentations that are not received by the deadline will be considered ‘no-show’.
Many thanks for your cooperation in this matter.
FILE FORMAT
All files must be in MP4 Format
Less than or equal to 1mbps bit rate.
To check the bit rate:
Right click on the file name
Click on properties
Go to the details tab and
Look for total bit rate.
Resolution = maximum 720p HD
File Name : Please use the following naming convention: paper_<PaperID>.mp4, where <PaperID> is your two-digit Paper ID from the paper submission system e.g. Paper_1.mp4
TIPS FOR RECORDING
Use as quiet a room or area as possible
Avoid areas that have an ‘empty’ sound or echo
Rooms should be fairly small
Rooms with carpeting, curtains, and furniture will help with sound dampening
A hard-line internet connection is recommended, but if not possible, a strong Wi-Fi connection would be a good alternative
Use a good quality headset (or earbuds) with microphone close to mouth BUT away from direct line of mouth to reduce lip and mouth noise. Only use default built-in microphone on your computer if you have no other alternative.
Perform a test recording of a few minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if required.